FieldClear

Workforce Readiness Software Before You Allocate the Gang

See who meets assigned training requirements before a shift, site or contract starts. Readiness here means current records — not a legal clearance decision.

  • Filter a named gang before mobilisation
  • Expired, expiring and missing against assigned roles
  • Evidence ready if the gate asks
  • Upload the matrix you already maintain
Upload my matrix

14-day free trial. No card required.

Readiness is a filter, not a feeling

“Everyone’s fine” is not a status. Filter to the people on tomorrow’s allocation and see which assigned records fail.

Fix the row while there is still time

Late discovery costs a day. A live matrix surfaces expired and missing items while renewals or swaps are still possible.

Reminders between allocations

Jobs stack up; spreadsheet reviews slip. Automated warnings keep the underlying dates honest between pre-start checks.

  • Warnings before renewals
  • You choose recipients
  • Links to the workers involved

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Quick answer

Workforce readiness software in FieldClear means checking whether the people you plan to allocate meet the training and qualification requirements you assigned, with expiry calculated from today. It does not authorise site access, decide what a principal contractor requires, or certify that someone is competent.

Readiness that lives in someone’s head

The contracts manager “knows the gang”. The spreadsheet was updated last month. The gate still turns someone away because a card expired on Tuesday. Readiness has to be a current filter against named people, not a memory of last year’s pack.

Typical pre-allocation routine

  1. Keep the matrix current after starters, leavers and role changes.
  2. Before allocating, filter to the named people.
  3. Resolve expired and missing items — or swap workers.
  4. Show or export evidence if the principal asks.
  5. Leave reminders running so the next allocation is not a surprise.

What FieldClear does not do

  • It does not authorise site access or issue permits.
  • It does not decide client or principal-contractor rules.
  • A ready status means assigned records are current on the dates you entered — not that work is safe to start.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

When should we use FieldClear instead of Excel?

Use FieldClear when more than one person edits the matrix, when certificates expire without anyone noticing, or when you need evidence attached to the same record as the date. A carefully maintained spreadsheet can still work for a tiny team with one owner; FieldClear is for when the spreadsheet has become an active operational job.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.