How Much Does Training Matrix Software Cost?

We do not invent competitor price lists here — those change and are often quote-only. Use the factors below to budget sensibly, and check each vendor’s live pricing page.

FieldClear published pricing

• Every plan includes the whole product — live matrix, evidence, reminders, import, roles, export and email support. Workforce size is the variable.
• Active workers are people you are currently tracking; archived leavers do not count toward the limit.
• Billed monthly, cancel any time. Prices exclude VAT.
• 14-day free trial with the full product and no card required.
• More than 200 workers? Contact us for a plan that fits.

What usually drives cost in this category

1. Workforce size (employees plus any subcontractors you track on the same view)
2. Whether evidence storage and reminders are included or add-ons
3. Number of admin users / seats (FieldClear does not gate the product by hiding core features per tier)
4. Implementation: clean import vs paid onboarding projects
5. Integrations you actually need versus ones that look good on a slide

Hidden costs of staying on Excel

Spreadsheet software looks “free” until you count hours spent reconciling versions, assembling evidence packs, and recovering from a lapsed card on site. Those costs do not appear on a pricing page — they appear in project delay and admin time.

How to compare quotes honestly

• Ask what is included at the list price: import, reminders, evidence, export
• Confirm how “users” and “workers” are counted
• Trial with your real matrix before you sign an annual deal
• Ignore fabricated side-by-side price tables that cite unnamed competitors
• Remember: software tracks what you assign — it does not sell legal compliance guarantees

See the live pricing page for the current FieldClear figures, start the 14-day trial, and upload the sheet you already use.