FieldClear

CSCS Training Matrix — Card Types, Not a Yes Column

Track CSCS card types and expiry across the workforce, beside the qualifications that sit underneath them. A labourer card is not a skilled-worker card.

  • Card type recorded, not CSCS yes/no
  • Expiry calculated from today
  • Card image on the worker
  • Other tickets sit beside CSCS, not inside it
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Type is the gate question

Principal contractors do not ask “have they got CSCS?”. They ask which card. Record the type so a red trainee card is not treated as a blue skilled-worker card.

The card and the NVQ are different records

A lapsed card may still have an underlying NVQ. Keep both, so you know what to renew and what you already hold.

Reminders before the HS&E test is fully booked

Renewals often need a test. Warnings exist so you are not testing the week of a start on site.

  • Warnings before card dates
  • You choose recipients
  • Type stays visible in the grid

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

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Quick answer

A CSCS training matrix is a workforce grid of card types, expiry dates and evidence — usually sitting beside other assigned training. FieldClear tracks the records you enter. It does not issue CSCS cards, run Smart Check, or decide whether a site requires a card.

CSCS as a single column

The failure mode is a date with no type, or a type with no file. Gates and client packs need both. A matrix that stores type, date and image on the same worker ends the folder hunt without pretending a card is competence.

Track cards; verify elsewhere if you need to

  1. Add CSCS as a requirement that includes card type — or separate requirements per type if you prefer.
  2. Enter expiry as a real date.
  3. Attach the card image.
  4. Keep NVQs, SMSTS and other tickets as their own requirements.
  5. Use the official checking process your site requires; do not treat FieldClear as Smart Check.

What FieldClear does not do

  • It does not issue, renew or verify CSCS cards.
  • It does not replace CSCS Smart Check or any official lookup.
  • A green cell is not site access.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I track CSCS card expiry dates?

Yes. Record the card type and expiry date against each worker, attach a photo or PDF of the card, and the matrix shows current, expiring, expired or missing automatically.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

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14-day free trial. No card required.