FieldClear

PASMA Expiry Tracker for Contractors

Track PASMA certificate expiry dates across your workforce, with reminders before they lapse and certificates stored on the worker record.

  • Every PASMA expiry date in one view
  • Reminders before certificates lapse
  • Evidence attached to the worker record
  • Import the dates you already have in Excel
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14-day free trial. No card required.

What PASMA tracking involves

PASMA training covers the assembly, use, inspection and dismantling of mobile access towers, and certificates carry an expiry date.

Why the dates get missed

  • Tower work is frequently allocated at short notice, leaving no time to verify certificates
  • PASMA is often held alongside IPAF, and the two are easily conflated in a spreadsheet column
  • Certificates are commonly issued in batches after a group course, so a whole team can expire in the same week
  • The certificate is usually filed by whoever booked the course, not by whoever maintains the matrix

See every PASMA record at once

Workers down the side, requirements across the top. PASMA sits alongside everything else your organisation assigns, with the status worked out from the expiry date rather than typed by hand.

Told before it lapses

Reminders go out ahead of the date, to the people who can do something about it. You choose how far ahead and who receives them.

The certificate lives with the date

Attach a photo or PDF to the worker record so the proof and the date cannot drift apart. When a client asks for evidence, it is already assembled.

The batch expiry problem

PASMA training is often booked as a group course, which means a crew is certified on the same day and expires on the same day. In a spreadsheet, that is easy to miss until several people lapse at once — usually the week they are needed.

A tracker surfaces this well ahead of time, because it looks at every date every day rather than waiting for someone to open the file. A cluster of dates in the same month shows up in the expiring list weeks before it becomes a scheduling problem.

What to record

  • The expiry date as a real date, not free text
  • A copy of the certificate as evidence
  • Which roles in your organisation require PASMA
  • Whether the worker also holds IPAF, tracked as a separate requirement

Requirements are yours to set

Whether PASMA is required for a given worker depends on the work they do and what your organisation and clients expect. The tracker records what you assign; determining what applies to your workers and activities remains your responsibility.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

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14-day free trial. No card required.