FieldClear

ECS Card Expiry Tracker for Electrical Contractors

Track ECS card expiry dates alongside 18th Edition and other electrical qualifications — with reminders before cards lapse.

  • Every ECS expiry date in one view
  • Reminders before certificates lapse
  • Evidence attached to the worker record
  • Import the dates you already have in Excel
Upload my matrix

14-day free trial. No card required.

What ECS tracking involves

ECS cards are widely used as evidence of electrotechnical competence on UK sites. Cards renew on their own cycles and are often held alongside separate qualification certificates that renew on different dates.

Why the dates get missed

  • ECS renewals sit on a different cycle from 18th Edition and other certificates, so a single 'current' column hides half the picture
  • Card images live in vans, phones and email threads rather than on the worker record
  • Approved electricians, improvisers and apprentices carry different requirement sets
  • Principal contractors often ask for ECS evidence with little notice

See every ECS record at once

Workers down the side, requirements across the top. ECS sits alongside everything else your organisation assigns, with the status worked out from the expiry date rather than typed by hand.

Told before it lapses

Reminders go out ahead of the date, to the people who can do something about it. You choose how far ahead and who receives them.

The certificate lives with the date

Attach a photo or PDF to the worker record so the proof and the date cannot drift apart. When a client asks for evidence, it is already assembled.

Track the card and the supporting qualifications

An ECS card is rarely the only record an electrical contractor needs to keep current. 18th Edition certificates, inspection and testing qualifications and site access training often sit beside it — each with its own date.

Record the ECS card type and expiry against each worker, attach a clear image of the card, and keep related qualifications as separate requirements so a current card cannot mask an expired supporting certificate.

What to record

  • ECS card type and expiry date
  • A photo or PDF of the card
  • Related qualifications your organisation assigns (for example 18th Edition) as separate columns
  • Which roles require ECS in your organisation — not every electrical worker necessarily does

Requirements vary

Whether an ECS card is required depends on the site, client and work. The tracker records the requirements your organisation assigns; it does not decide what is mandatory for your activities.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.