Guide · Updated 2026-10-02
Training Matrix Software When You Only Manage Subcontractors
You can run a matrix that is mostly supply-chain rows. Treat each subcontractor operative as a named person with requirements, dates and files — “the firm is approved” is not enough for most gates.
Quick answer
Yes, matrix software still helps when payroll headcount is low but site labour is subcontracted. Buy for import, evidence, reminders and export — not for delivering their training courses.
What to configure differently
- Employer or trading-name field for each person
- Onboarding checklist before mobilisation
- Offboarding when they leave your projects
- Reminder owners who can chase the supplier, not only your inbox
Evidence ownership
Even if the subcontractor paid for the course, your process should hold a readable copy if you put them on site. Clarify that expectation in appointment documents.
Honest limits
FieldClear helps you track assigned subcontractor evidence. It does not employ them, approve their companies for SSIP, or replace contract terms. Not legal advice.
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