Guide · Updated 2026-10-02
How Many Workers Before You Need Training Matrix Software?
There is no official threshold where Excel becomes illegal or schemes demand software. Buy when the cost of missed expiries and admin time exceeds the cost of a tool — often once multiple sites, agencies or frequent client packs enter the picture.
Quick answer
Many small contractors manage under ~15 people in one careful workbook. Between roughly 15 and 40 active workers — especially with subcontractors — version control and reminders usually break first. Headcount is a clue, not a rule.
Better triggers than headcount alone
- More than one person editing “the” matrix
- Weekly mobilisations across several sites
- SSIP or client samples that take half a day to assemble
- Repeated gate failures tied to stale dates
FieldClear sizing context
FieldClear plans are priced by workforce size from £29/month, with a 14-day free trial and no card required. Import your sheet and see whether live status helps — schemes do not require FieldClear.
Honest limits
We do not invent competitor price lists or claim a legal headcount trigger. Requirements still vary by role, activity, customer and site. Not legal advice.
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