FieldClear

Labour Agency Training Matrix for People You Supply

Track cards, tickets and expiry dates for workers you send to other contractors. Filter by client or assignment — without claiming you employ them all.

  • Workers you supply, with client and assignment filters
  • Cards and tickets on the person, not in a WhatsApp group
  • Expiry before the 6 a.m. call
  • Import the booking sheet you already keep
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14-day free trial. No card required.

The client will ask before you do

Principal contractors want named evidence for labour-only people. If your tracker is a text thread, you find out at the gate.

Assignments change; records should not vanish

Keep the person once. Filter by current client. Archive when they leave your books so last month’s names do not pollute today’s list.

Reminders on your side of the booking

You cannot rely on the hirer’s matrix. Warnings on the records you hold stop you sending someone whose CSCS lapsed last week.

  • Warnings before cards lapse
  • You choose who is notified
  • Filter by client when they ask

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Quick answer

A labour agency training matrix records which people you supply hold which assigned cards and tickets, with expiry and evidence, so you can answer a hirer without rebuilding a list. FieldClear does not run payroll, CIS, right-to-work checks or bookings. It tracks the training records you choose to hold.

Two clients, three versions of the same person

Agencies keep a master spreadsheet and then send a subset to each hirer. The subsets diverge. A card renewed for client A never reaches the master. One person record with filters is slower to set up and stops the 5 a.m. rewrite.

Practical setup for supply

  1. Import the people you currently supply.
  2. Assign the cards and tickets your typical hirers ask for — knowing each client may add more.
  3. Attach card images as they come in.
  4. Filter by client or assignment when a hirer requests a pack.
  5. Archive people who are no longer on your books.

What FieldClear does not do

  • It does not replace right-to-work, CIS or payroll processes.
  • It does not book labour or manage timesheets.
  • It does not decide what a hirer requires on a given site.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Is my data private?

Each organisation's data is isolated from every other organisation's. Documents and records are encrypted in transit and at rest, access is controlled by user permissions, and you can export or delete your data at any time. We host in the UK and EU.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.