FieldClear

Gas Safe Training Matrix — Registration Plus the Other Dates

Track Gas Safe registration, ID cards and the manufacturer or water-regulations records that sit beside them. A registration number is not the whole matrix.

  • Registration and ID kept distinct from course tickets
  • Manufacturer and water-regulations dates beside Gas Safe
  • Reminders before ID and course renewals
  • Import the engineer list you already keep
Upload my matrix

14-day free trial. No card required.

Registration is one column, not the sheet

Engineers hold Gas Safe IDs, appliance or manufacturer courses, and often water-regulations records. They expire on different cycles.

Call-out cover needs a current filter

Winter rotas fail when the only engineer on call has an expired ID or a missing Unvented record. Filter before the weekend roster is published.

Reminders with real lead time

Gas Safe and manufacturer courses are not same-week paperwork. Warnings need to go out while there are still assessment slots.

  • You choose the warning period
  • You choose who is notified
  • Links to the engineers involved

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Quick answer

A Gas Safe training matrix records registration, ID expiry and any related courses you assign — water regulations, Unvented, manufacturer assessments — with evidence. FieldClear tracks those records. It does not register anyone with Gas Safe, issue ID cards, or decide what a job legally requires.

The Gas Safe folder and the training spreadsheet

Registration lives with the office manager. Manufacturer certificates live with the engineer. The matrix is a list of names with a registration number and no dates. When a housing client asks for a named pack, those three sources disagree.

Keep registration beside the other clocks

  1. Import engineers and give Gas Safe ID its own requirement.
  2. Add water-regulations, Unvented and manufacturer courses you actually assign.
  3. Attach ID scans and certificates to the matching record.
  4. Filter the on-call list before publishing a rota.
  5. Set reminders that respect assessment lead times.

What FieldClear does not do

  • It does not register or renew anyone with Gas Safe.
  • It does not replace looking up a licence on the official register where your process requires it.
  • A green cell is not authorisation to work on gas.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Who is FieldClear for?

Contractors, trades and facilities teams that keep a training matrix or certificate register — typically about 10 to 200 active workers. It fits teams replacing Excel for expiry tracking, evidence and reminders. It is not an LMS, not an accreditation service, and not a full HSEQ suite for RAMS, COSHH or equivalent site documentation.

Is my data private?

Each organisation's data is isolated from every other organisation's. Documents and records are encrypted in transit and at rest, access is controlled by user permissions, and you can export or delete your data at any time. We host in the UK and EU.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.