FieldClear

Prequalification Training Evidence You Can Find

SSIP, PAS 91-style and buyer PQQs often ask how you manage workforce training. Keep the records and files in one matrix — FieldClear does not complete the questionnaire.

  • Named records behind the PQQ training questions
  • Expiry status calculated from today
  • Files on the worker, not in a bid folder
  • We do not fill in the questionnaire
Upload my matrix

14-day free trial. No card required.

The question is operational even when the form is not

PQQs ask about training management. Assessors still want to see that dates and files exist. Maintain the matrix; map answers yourself.

One evidence base for many buyers

CHAS, Constructionline, client PQQs and framework forms overlap. Keep one record and filter — do not rebuild folders per logo.

Reminders between reassessment cycles

Annual questionnaires do not stop cards expiring in March. Warnings keep the evidence you describe in the form actually current.

  • Warnings before renewals
  • You choose recipients
  • Links to the workers involved

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Quick answer

Prequalification training evidence is the named-worker records, dates and certificate files that sit behind PQQ questions about how you manage training. FieldClear stores that operational evidence. It does not complete PAS 91-style forms, accredit you, or decide what a buyer will accept.

Policy yes, evidence no

The PQQ says you have a training matrix. The matrix is an Excel file last saved before Christmas. Assessors and buyers increasingly ask for named evidence, not a sentence. A live record with files attached is the difference.

Keep the evidence; write the answers yourself

  1. Run one operational matrix all year.
  2. When a PQQ arrives, filter to the workforce you will describe.
  3. Export or show current, expiring and missing against assigned roles.
  4. Attach files so a follow-up request is not a weekend hunt.
  5. Do not treat a submitted PQQ as a reason to stop updating the matrix.

What FieldClear does not do

  • It does not complete or submit prequalification questionnaires.
  • It does not accredit you to any scheme.
  • It does not tell you which answers a buyer wants.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Does FieldClear get us CHAS or SafeContractor accredited?

No. Accreditation schemes set their own criteria and assess your organisation. FieldClear helps you keep the training records, expiry dates and evidence that audits often ask to see — it does not replace the accreditation process or guarantee a pass.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Is my data private?

Each organisation's data is isolated from every other organisation's. Documents and records are encrypted in transit and at rest, access is controlled by user permissions, and you can export or delete your data at any time. We host in the UK and EU.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.