FieldClear

Hot Works Training Records — Awareness Is Not the Permit

Track hot-works awareness or related courses you assign. FieldClear does not issue hot-works permits, fire watches, or insurer approvals.

  • Awareness course distinct from the daily permit
  • Fire-watch records only if you assign them
  • Occupied-building inductions beside hot-works
  • Import the trade list you already keep
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14-day free trial. No card required.

The permit is a daily act

A current awareness record is one input to hot works. The permit, fire watch and area controls remain your site process.

Trades forget they need a date

Welders, roofers and sprinkler fitters pick up hot-works awareness on different cycles. A named requirement stops it hiding inside a trade NVQ.

Reminders before occupied-building shutdowns

Night works in live buildings are when expired awareness is discovered. Warnings exist so the permit desk is not the first to notice.

  • Awareness as its own date
  • You choose recipients
  • Permit process stays outside FieldClear

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Quick answer

Hot works training records in FieldClear means tracking any hot-works awareness or related courses your organisation assigns, with dates and files. It is not a permit-to-work system and does not authorise welding, grinding or roofing torch work.

Permit desk vs training spreadsheet

Permits are issued by people who do not own the training matrix. They assume awareness is current. When it is not, the discovery is on the roof at 9 p.m. A live awareness date does not replace the permit; it stops the permit being issued on a fiction.

Track awareness; issue permits elsewhere

  1. Add hot-works awareness as a requirement for the trades you assign it to.
  2. Do not treat it as a permit.
  3. Attach certificates.
  4. Review named people before occupied-building night works.
  5. Keep permit, fire-watch and isolation processes in the systems you already use.

What FieldClear does not do

  • It does not issue hot-works permits.
  • It does not replace fire-watch, isolation or insurer conditions.
  • A green cell is not authorisation to start hot works.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Who is FieldClear for?

Contractors, trades and facilities teams that keep a training matrix or certificate register — typically about 10 to 200 active workers. It fits teams replacing Excel for expiry tracking, evidence and reminders. It is not an LMS, not an accreditation service, and not a full HSEQ suite for RAMS, COSHH or equivalent site documentation.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.