FieldClear

Employee Training Tracker Built for Operational Teams

Track requirements, completion, evidence and expiry across employees, subcontractors and agency workers. This is not an LMS — it does not deliver e-learning courses.

  • Employees, subcontractors and agency workers in one view
  • Requirements assigned by role, not one list for everyone
  • Reminders before refresher training lapses
  • Import the spreadsheet you already maintain
Upload my matrix

14-day free trial. No card required.

Not everyone needs the same training

Assign requirements to roles, and the tracker checks each worker against their own role's list rather than a single company-wide set.

One page per worker

Role, assigned requirements, records held, expiry dates and evidence — without opening four different files.

Know what this month needs

Refresher training is the easiest thing to lose track of, because the cycles are short and nothing announces them.

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Staff training tracking without a spreadsheet

Most teams start with a spreadsheet because the job looks simple: names down one side, courses across the top. It stays simple right up until the point where refresher cycles, role changes and new starters make the file a maintenance task in its own right.

A tracker takes the maintenance away. Statuses are derived from expiry dates rather than typed. Adding a requirement to a role checks every worker in that role immediately. New starters inherit their role's requirements automatically, and the gaps show up on day one rather than at the next audit.

Employees, subcontractors and agency workers

In field-service and construction businesses, the workforce is rarely all directly employed. Workers can be recorded as employees, subcontractors, agency workers or other types, tracked side by side, and filtered by type when a client asks specifically about directly employed staff.

What this is not

It is not a learning management system. It does not deliver courses, host e-learning or run assessments. It tracks what training your workers hold, when it expires and where the evidence is — which is a different job, and the one most contractors actually need doing.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Is this an LMS?

No. The product tracks workforce qualifications, evidence and expiry dates. It does not deliver e-learning courses or assessments.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can multiple managers use it?

Yes. Invite other users and set permissions so people see and change only what is appropriate for their role.

Do workers need logins?

No. Only the people who manage records need accounts. Workers do not need to log in for you to track their qualifications and evidence.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.