FieldClear

Training Compliance Software That Is Not an LMS

Track assigned training, qualifications and expiry dates so you know what is current, expiring or missing. FieldClear is matrix and evidence software — it does not deliver e-learning courses.

  • Training records and expiry — not course hosting
  • Role-based requirements you assign
  • Evidence on the worker record
  • Import your existing spreadsheet
Upload my matrix

14-day free trial. No card required.

Compliance wording, matrix job

Buyers searching for training compliance software often need operational expiry tracking. That is different from buying an LMS to deliver modules.

Records against assigned requirements

You decide which training each role needs. We show whether the record is current, expiring, expired or missing — and hold the file beside the date.

Reminders without opening the LMS

If courses live elsewhere, you still need expiry visibility here. Spreadsheets cannot email you; FieldClear can.

  • Warnings before refresher dates
  • You choose recipients
  • Works alongside whatever LMS you already use

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

Upload my matrix

Quick answer

Training compliance software in FieldClear means tracking who holds which assigned training and when it expires — with evidence and reminders. It is not an LMS: it does not deliver e-learning, host assessments or mark courses complete for you. It also does not determine legal training requirements; you assign those with competent advice.

Training compliance software vs LMS

Training compliance software vs LMS
FieldClear (matrix / expiry)Typical LMS
Primary jobTrack records and datesDeliver and assess courses
Expiry remindersYesSometimes — not the core job
Certificate store on workerYesVaries
Spreadsheet import of a matrixYesRarely the focus
E-learning playerNoYes

Many contractors already buy courses from CITB, manufacturers or third-party providers. They still need a matrix that does not go stale between bookings.

What FieldClear does not claim

  • It does not make your organisation “training compliant” as a legal status.
  • It does not replace an LMS if you need course delivery.
  • A green cell is not proof of competence or site authorisation.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Is this an LMS?

No. The product tracks workforce qualifications, evidence and expiry dates. It does not deliver e-learning courses or assessments.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Who is FieldClear for?

UK contractors, trades and facilities teams that keep a training matrix or certificate register — typically about 10 to 200 active workers. It fits teams replacing Excel for expiry tracking, evidence and reminders. It is not an LMS, not an accreditation service, and not a full HSEQ suite for RAMS or COSHH.

How does the free trial work?

You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.