How to Track CSCS Card Types and Expiry

Capture more than a colour

Labourer, apprentice, skilled worker, advanced craft, supervisory and management cards communicate different routes and occupations. Partner schemes such as ECS or CISRS should retain their own identity rather than being relabelled CSCS. A card may support a gate check, but it does not by itself prove competence for every task shown on a job title.

Recommended record fields

• Scheme and exact card type
• Occupation, qualification route or endorsement shown
• Card number where your policy permits
• Issue and expiry date
• Front and back evidence where needed
• Online verification date and checker
• Renewal status and responsible owner

Build a renewal pipeline

Review cards far enough ahead to allow for tests, qualification evidence and application processing relevant to that holder. Check live projects through their expected finish date. Keep “renewal submitted” separate from current, and replace the old evidence only after the new card has been verified.

1. Clean generic card labels.
2. Verify scheme and card details.
3. Assign card requirements by real role and site rules.
4. Filter 90, 60 and 30-day windows.
5. Track application steps without extending expiry.
6. Re-verify and attach the renewed card.

Keep verification proportionate and current

Decide when the card is checked online: at onboarding, before mobilisation, after renewal and at any other point required by your customer or scheme process. Save the verification date and result rather than claiming the screenshot remains authoritative forever. If the occupation shown does not match the proposed role, refer it to the responsible manager; do not relabel the card in the matrix to make it fit. Keep test bookings, qualification claims and application references in a renewal note, separate from the live card status. That gives administrators useful progress without presenting incomplete steps as valid access evidence.

Use a renewal dashboard that distinguishes cards expiring soon from workers with no assigned card requirement. Prioritise people booked on live projects and those whose renewal route includes additional evidence. If an application is rejected or returned, record the next action and owner without changing the original expiry. Once the new card arrives, compare occupation and type with the expected route; a later date alone does not prove the correct card was issued.

Check authoritative scheme information

FieldClear tracks the assigned card record and date; it does not issue cards, verify qualifications automatically or decide site access. Card routes and rules can change, so use official scheme information. This guide is not legal or competence advice.