Workforce Compliance Software — Honest About the Scope
Many searches for workforce compliance software need training matrices and certificate expiry tracking. That is what FieldClear does. It is not a full legal-compliance, HR or permit platform.
- Training and qualification records with expiry dates
- Clear boundary — records help, they do not certify compliance
- Import your existing spreadsheet
- Reminders before certificates lapse
14-day free trial. No card required.
Today
Thursday 6 August 2026
Workforce status
53workers
- 46
- meet assigned requirements
- 4
- need attention
- 3
- have expired or missing items
Urgent actions
- 3 expired certificates
- 7 expire within 30 days
- 5 missing documents
Requirements are defined and reviewed by your organisation.
What buyers usually mean
“Workforce compliance” in contractor search often means: who is current on assigned training, what expires soon, and can we produce the certificate. That is a training matrix job.
Training matrix
53 workers · 7 requirements · updated 2 minutes ago
| Worker | CSCS | IPAF | PASMA | First Aid | Asbestos | F-Gas | SSSTS |
|---|---|---|---|---|---|---|---|
| Ahmed KhanHVAC Engineer | 12 Aug 28Current | 18 daysExpiring soon | 03 Feb 28Current | 19 Sep 27Current | MissingMissing | 30 Apr 29Current | —Not required |
| John SmithSite Supervisor | 04 Jun 29Current | 22 Jan 28Current | 42 daysExpiring soon | 42 daysExpiring soon | 11 Nov 27Current | —Not required | 07 Mar 28Current |
| Sarah JonesElectrician | 28 Oct 28Current | 16 May 28Current | 16 May 28Current | 02 Dec 27Current | 09 Jul 28Current | —Not required | —Not required |
| Peter BrownGeneral Operative | ExpiredExpired | 14 Apr 28Current | MissingMissing | —Not required | 21 Jan 28Current | —Not required | —Not required |
| Grace OkaforElectrician | 17 Mar 29Current | 51 daysExpiring soon | 08 Aug 28Current | 23 Jun 28Current | 05 May 28Current | —Not required | —Not required |
| David WilsonHVAC Engineer | 29 Nov 28Current | 13 Feb 29Current | 13 Feb 29Current | MissingMissing | 26 Oct 27Current | 29 daysExpiring soon | —Not required |
What we build for
Upload the matrix, calculate status from dates, attach evidence, send reminders. Operational readiness for audits and gate checks — not a substitute for competent H&S advice.
Map your columns
training-matrix-2026.xlsx · 53 rows · 9 columns
5 of 6 columns matched automatically
- Employee NameWorker nameMatched
- Job TitleRoleMatched
- CSCS Card ExpiryCSCS — expiry dateMatched
- IPAF ExpIPAF — expiry dateMatched
- PASMAPASMA — expiry dateMatched
- NotesIgnore this columnSkipped
What we will not pretend to be
We are not a full compliance management suite, permit-to-work system, HRIS or legal-determination engine. Those are different products.
Workforce status
Filtered by assigned requirements
- READYREADY
Sarah Jones
Electrician
- READYREADY
Grace Okafor
Electrician
- ACTION NEEDEDACTION
Ahmed Khan
IPAF expires in 18 days
- ACTION NEEDEDACTION
David Wilson
F-Gas expires in 29 days
- REQUIREMENTS MISSINGREQUIREMENTS
Peter Brown
CSCS expired · PASMA missing
How it works
From spreadsheet to live matrix in minutes.
No implementation project. No onboarding calls. Start with the file you already maintain.
Step 1: Upload your matrix
Import your existing Excel or CSV file.
Step 2: We organise it
Map workers, roles, requirements and expiry dates.
Step 3: See what needs attention
Instantly see expired, expiring and missing requirements.
Quick answer
If you need workforce compliance software to track training, qualifications and certificate expiry across contractors and trades, FieldClear fits that slice: a live training matrix with evidence and reminders. It does not determine legal compliance, manage permits, run payroll, or guarantee audit outcomes. Green status means the date you entered has not yet passed your threshold.
Training matrix vs “full compliance platform”
| Need | FieldClear | Usually elsewhere |
|---|---|---|
| Who holds which training / card | Yes | — |
| Expiry status and reminders | Yes | — |
| Certificate files on the worker | Yes | — |
| Legal requirement determination | No | Competent advice / your H&S process |
| Permits, RAMS authoring, HR | No | Specialist tools |
Keeping that boundary honest saves you buying the wrong category — and keeps our claims accurate.
When to upload your spreadsheet here
- Your “compliance tracker” is mostly names, tickets and dates
- You colour cells manually before audits or mobilisations
- Evidence lives in folders rather than on the row
- You want reminders without opening Excel every Monday
You can keep using Excel. But Excel won’t chase expiries for you.
Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.
Keeping it up to date
ExcelManual updatesFieldClearLive matrixShowing status
ExcelManual colour codingFieldClearAutomatic status updatesExpiry warnings
ExcelNo automatic remindersFieldClearExpiry reminders before the dateCertificates and evidence
ExcelStored elsewhereFieldClearAttached to the worker recordVersions
ExcelEasy to create multiple versionsFieldClearSingle source of truthFinding what matters
ExcelHard to see what changedFieldClearFilters and actionsHistory
ExcelNo audit historyFieldClearActivity history
Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.
Pricing
Simple pricing based on workforce size.
Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.
Starter
£29/month
Up to 25 active workers
For smaller contractors moving off a single spreadsheet.
- Most common
Growth
£59/month
Up to 75 active workers
For growing teams with several roles and requirement sets.
Pro
£99/month
Up to 200 active workers
For established contractors managing multiple teams and sites.
Every plan includes
- Live training matrix
- Certificate and evidence storage
- Expiry reminders
- Spreadsheet import (Excel or CSV)
- Roles and assigned requirements
- Users and permissions
- Activity history
- Filters, search and saved views
- Data export
- Email support
14-day free trial. No card required.
Questions people ask before signing up
Does the software tell me which qualifications are legally required?
No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.
Does FieldClear get us CHAS or SafeContractor accredited?
No. Accreditation schemes set their own criteria and assess your organisation. FieldClear helps you keep the training records, expiry dates and evidence that audits often ask to see — it does not replace the accreditation process or guarantee a pass.
Is this an LMS?
No. The product tracks workforce qualifications, evidence and expiry dates. It does not deliver e-learning courses or assessments.
Can I import my existing Excel training matrix?
Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.
Can I get reminders before certificates expire?
Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.
Who is FieldClear for?
UK contractors, trades and facilities teams that keep a training matrix or certificate register — typically about 10 to 200 active workers. It fits teams replacing Excel for expiry tracking, evidence and reminders. It is not an LMS, not an accreditation service, and not a full HSEQ suite for RAMS or COSHH.
How does the free trial work?
You get 14 days with the full product and no card required. Import your matrix, invite colleagues and see whether it fits how you work. If you do nothing at the end of the trial, the account simply stops.
Is my data private?
Each organisation's data is isolated from every other organisation's. Documents and records are encrypted in transit and at rest, access is controlled by user permissions, and you can export or delete your data at any time. We host in the UK and EU.
Your training matrix already exists. Make it useful.
Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.
14-day free trial. No card required.