FieldClear

Track Legionella Awareness Expiry Dates in One Place

Track Legionella Awareness Training expiry dates across caretakers, facilities staff and water-system operatives assigned legionella awareness duties, with reminders before they lapse and evidence stored on the worker record.

  • Every Legionella Awareness expiry date in one view
  • Reminders before certificates lapse
  • Evidence attached to the worker record
  • Import the dates you already have in Excel
Upload my matrix

14-day free trial. No card required.

What Legionella Awareness tracking involves

Legionella awareness explains the risks of Legionella bacteria in water systems and the importance of controls such as temperature monitoring and flushing. It does not qualify someone to design a written scheme or act as the appointed competent person.

Why the dates get missed

  • Awareness is often confused with responsible-person or technician training
  • Flushing and monitoring duties can change when buildings or tenancies change
  • Agency cover may complete a generic module without site-specific briefing
  • Certificates remain dated while the written scheme is revised

See every Legionella Awareness record at once

Workers down the side, requirements across the top. Legionella Awareness sits alongside everything else your organisation assigns, with the status worked out from the expiry date rather than typed by hand.

Told before it lapses

Reminders go out ahead of the date, to the people who can do something about it. You choose how far ahead and who receives them.

The certificate lives with the date

Attach a photo or PDF to the worker record so the proof and the date cannot drift apart. When a client asks for evidence, it is already assembled.

Tracking Legionella Awareness across a workforce

Separating awareness from water-hygiene cards and responsible-person appointments shows which premises still have people briefed for day-to-day checks without implying they own the written scheme.

Excel merges legionella, water hygiene and plumber tickets into one water column. A green awareness date can mask the absence of anyone assigned to carry out the monitoring your scheme requires.

What to record against each worker

  • Course scope and provider
  • Completion and assigned refresher date
  • Attendance or certificate evidence
  • Buildings or systems covered
  • Link to separate competent-person records where used

Typical renewal cycle

Legionella awareness refresher timing follows your written scheme and training policy rather than one statutory card length; record the review date your responsible person sets. Always use the date on the certificate or card in front of you — schemes and pathways differ, and free-text “current” cells hide the problem until someone is turned away.

A note on requirements

FieldClear tracks legionella awareness you assign. It does not create a written scheme, assess water systems or determine legal duties under ACOP L8, and it is not legal or public-health advice.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.