FieldClear

Track Confined Spaces High Risk Expiry Dates in One Place

Track High-Risk Confined Spaces Entry Training expiry dates across workers entering or supporting high-risk confined-space work under a defined safe system, with reminders before they lapse and evidence stored on the worker record.

  • Every Confined Spaces High Risk expiry date in one view
  • Reminders before certificates lapse
  • Evidence attached to the worker record
  • Import the dates you already have in Excel
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What Confined Spaces High Risk tracking involves

High-risk confined-spaces training covers entry and support duties for higher-classification spaces, often including breathing apparatus and rescue interfaces taught on the course. It is not interchangeable with medium-risk or awareness-only modules.

Why the dates get missed

  • High-, medium- and awareness courses share one confined-spaces date
  • BA and rescue modules lapse on different cycles from the entry award
  • Permit planning needs named current people, not company-wide totals
  • Water and industrial clients impose their own acceptance rules

See every Confined Spaces High Risk record at once

Workers down the side, requirements across the top. Confined Spaces High Risk sits alongside everything else your organisation assigns, with the status worked out from the expiry date rather than typed by hand.

Told before it lapses

Reminders go out ahead of the date, to the people who can do something about it. You choose how far ahead and who receives them.

The certificate lives with the date

Attach a photo or PDF to the worker record so the proof and the date cannot drift apart. When a client asks for evidence, it is already assembled.

Tracking Confined Spaces High Risk across a workforce

A high-risk view should be read as crew configuration: current entrants, top person and rescue capability for the same shift. Tracking the high-risk requirement separately exposes medium-risk-only people before mobilisation.

Excel records one confined-spaces date per person. A medium-risk certificate then looks equivalent to high-risk entry until the permit or client rejects the pack.

What to record against each worker

  • High-risk course title and role (entrant, top person, rescuer)
  • Certificate expiry and last practical drill
  • Breathing-apparatus modules held
  • Certificate and provider evidence
  • Client scheme where relevant

Typical renewal cycle

High-risk confined-space certificates commonly use one- to three-year refresher periods; rely on the certificate, practical-drill dates and your safe system rather than a generic confined-spaces cell. Always use the date on the certificate or card in front of you — schemes and pathways differ, and free-text “current” cells hide the problem until someone is turned away.

A note on requirements

FieldClear tracks high-risk confined-space qualifications you assign. It cannot classify a space, approve entry or establish rescue arrangements; competent assessment is required and this is not legal advice.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

Questions people ask before signing up

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Related

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

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